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Enterprise employee app?

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Compare team plans

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Basic Snapshot

Essential

Plus

Pro

Team accounts on Plus and above do not have an upper limit on the number of team members that can be invited.
Note: Tommy knows that employee head counts can be seasonal and so this is why we have chosen to bill based on Active Users only and not your total Team Member count. See FAQs for details.

10

Unlimited

Unlimited

Take a walk back in time and look at historical messages. Essential is limited to the most recent 4000 messages, while Plus is unlimited and Pro can set custom policies for specialised operational or regulatory requirements.

Limited

Unlimited

Unlimited

Collaborate easily with photo and document sharing directly within messaging. Clocking In/Out with Selfies. Tommy will store most recent documents and warn you if you are reaching your limit.

1 GB / team

5 GB / user

10 GB / user

Create your schedule in minutes and share it instantly. If employees are sick, find and confirm replacements in a few clicks.

Easy for employees to verify when and where they worked so payroll is on the same page. Time clock using smartphone or tablet/kiosk, have fieldworkers? We have GPS and Selfie options within the Employee Time Clock App.

Simplify your payroll process with automatically populated timesheets based on photo, GPS, or kiosk time clocking. Easily view scheduled vs actual time with each time clock for quick approvals. Tommy is integrated with various accounting packages so timesheets can quickly sync after approval.

Seamlessly connect with other systems and extend your employees experience.

Tommy is developer friendly. If you have a custom need and your own developers then you can connect via the Tommy API.

1000

5000

Employee Scheduling

Essential

Plus

Pro

Tommy has spent a lot of time to ensure your Employee App experience meets and exceeds the needs of your employees. With scheduling, time and attendance, and team communications working out of the box, it is the ideal solution for your team.

Save hours each week! No more answering calls about shift swaps, or ring arounds to find replacements when someone is sick. Tommy’s single source of truth for employee scheduling + automatic notifications to anyone that needs to know helps solve these issues quickly.

Employee scheduling is made easy with Tommy’s drag and drop scheduling software. Simply drag a employee or shift template onto the schedule to quickly assign or create new shifts. Schedule from anywhere, on desktop, tablet, or mobile.

Easily replicate one time periods shifts into a new period with the option to copy existing shift assignments or copy the shift structure without team members assigned. Good for those with regular reoccurring schedules.

Save individual shift templates then drag and drop them into the schedule as needed. Ideal for teams with reoccurring role and skill requirements but with daily variances.

Publish unassigned shifts to your schedule allowing suitable employees to either claim or request the shift, all while meeting any role, skill, or hour limitation requirements. This enables employees to pick-up their preferred shifts while keeping within any restrictions imposed on the shift or employee.

Optionally allow employees to swap shifts directly between each other with manager or auto approval if all rules/conditions are met. Pro subscribers can set auto-approval rules using wage estimate variances.

See wage estimates while creating schedules and manage this very important line item in real-time via your dashboard. Estimates include calculating daily or weekly overtime, allowances and more. Manage who can see wage estimates.

Pre-defined reports that are simple to use and understand with daily, weekly, and monthly activity.

Scheduling employees on Essential plan is limited to today +45 days. Long term scheduling is available for those teams needing to publish schedules 12 months or more in advance.

Want to ask your team questions when they clock-in or clock-out of a shift? How about if starting early/late or finishing early/late? Trigger different questions based on your need with responses attached timesheets.

Gain more insight into your data by creating custom reports with computed values, and scheduled runs.

Tommy’s roadmap includes automated scheduling. Keep an eye out for this exciting new feature soon.

Coming soon

Time & Attendance

Essential

Plus

Pro

No need for fingerprints. Take a selfie with time clocking events for verifiable attendance. This is required by default on the Employee App.
Ideal for distributed teams like field service workers. Employees can attach GPS locations to time clock events. This is a requirement by default on the Employee App if Team Admin has approved Employee App for use in time clocking. Time clock events are the only time location data is shared from Tommy with teams.
Customisable to your team’s needs, you can allow employees to time clock using their own phones or restrict to kiosk only. If using Employee App for time clocking, you can also require GPS location and a selfie photo to be included with time clock events. This is ideal for field service teams and limits physical contact with kiosk devices.

Team admin can enable Kiosk mode. Securing a device for Kiosk use only. Simply login to the Tommy app, go to Time Clock > Settings and you will find Kiosk mode. Once enabled it will lock the app into kiosk mode which can only be unlocked by the Team Admin. Employees can find and reset their Pincodes from their own Employee app.

Save time collecting and verifying timesheets. Tommy auto-populates timesheets from time clocking details. Pro plan has automatic submit or approve function based upon meeting business rules.

Submitted timesheets are easy to verify with highlighted exceptions when time clocking does not match rules from scheduling or pay templates. Pro plan timesheets can be automatically approved if rules are met.

Automatically send notifications to employees that they may have no clocked in or have left their time clock running. Teams may customise these alerts based on your use case, though if set to ‘default’ your team will receive notifications based on best practices Tommy has learnt over time.

Ever forgot to clock-off? Automate the clock-out process and prevent the mistakes by enabling auto clock-out at the scheduled shift ending time. Employees can still update their timesheet if they’ve done overtime but by default they get clocked out at the scheduled shift end time.

Don’t mind if your employee is 1 minute early or 2 minutes late? Set custom time rounding rules for when time clocking events are saved to timesheets. Actual time is still stored though timesheets are rounded based on your rules.

Limit the time window an employee can clock into or out of a scheduled shift.

Manage employee leave requests. Managers can approve/deny requests while seeing PTO balances and availability reflected on the employee scheduling board. Set block out days where employees cannot make requests and set custom leave policies with automatic accrual of leave balances.

Highly customised user groups with adjusted permissions based on schedule / time clocking status.

Assign time clocking events to projects and provide comments on each time clock for accurate project time tracking.

Coming soon

Selfies are great, you know employees are in uniform and ready for their shift though having an automated check to ensure Sally isn’t Sammy is also useful to quick timesheet approvals.

Coming soon

Communications

Essential

Plus

Pro

Create one to one direct messages with team members.
Create private groups for selected team members / departments.

Some things are explained faster with voice. iOS and Android apps support sending and receiving voice memos while browser currently only supports voice message playback.

Send and receive files and photos directly within Chat. Files are stored based on account policies.

Highly customised user groups with adjusted permissions based on schedule / time clocking status. Set which employee(s) can archive chats or messages, can view and add team contacts and more.

Take a walk back in time and look at historical messages. Essential is limited to the most recent 4000 messages, while Plus is unlimited and Pro can set custom policies for specialised operational or regulatory requirements.

Limited

Unlimited

Unlimited

Need to collaborate with external people? Add Clients and optionally invite them to connect within Tommy. Assign who can chat with specific clients and add/view notes of previous activities.

1 Client

1000 Clients

Configure message retention rules to meet your teams policies and relevant legislation. Define if archived messages can be deleted and by who and how long to store historical messages.

Team Management

Essential

Plus

Pro

Assign any team members as a Manager for select Location(s).

Meet the team. Allow employees to view a directory within their Location(s) or across the wider organisation. Plus & Pro subscribers have user level permissions for who can view who (if at all).

Reduce on-boarding time and improve your first day experience by digitally collecting and signing documents for approval. Receive notifications for expiring documents to easily maintain validity.

See where

Basic profile is available on Essential. Plus and Pro plans allow for a wide range of custom fields and employee specific mini program experiences.

Assign skills to employees for smarter scheduling and compliance. If a shift requires someone with a training certificate or license, assign this as a skill to the relevant employee and as a requirement for a shift. Skills required on shifts help to ensure the correct assignment of staff and for compliant shift swapping.

Client Management

Essential

Plus

Pro

Manage your teams clients within Tommy.

1 Client

1000 Clients

Basic profile is available on Plus. Pro plans allow for a wide range of custom fields and client specific mini program experiences.

Assign team member level permission for who can view, manage, or be excluded from specific clients.

Add notes into a timeline for a Client. Assign who can add notes, view, or edit notes. Include tags and images on notes.

Assign special warnings/notices on clients that must be viewed and confirmed prior to a team member accessing their profile. Ideal for care related industries and clients with complex needs.

Assign clients and auto-attribute time clock events and timesheets against a client record. Smart assign employees to shifts based on client preferences.

Need to collaborate with external people? Add Clients and optionally invite them to connect within Tommy. Assign who can chat with specific clients.

Seamlessly expand what is possible with clients. Many add-on’s are free while others require additional subscription fees.

Security & Support

Essential

Plus

Pro

Email Support as Standard. 24/7 Chat and Phone support with 4 hour first response time. Tommy Experts and Tommy Partners are also available to meet your enterprise and in-person needs. Please contact us to be introduced to a Expert or Partner suitable for you.

Bank level encrypted connections between your devices and Tommy servers.

Enterprise-grade audit trails. Gain full visibility over your teams activities.

Access 24/7 to Tommy’s knowledge base that is ever expanding with how to guides for each feature as well as answers to various questions. If you have a question currently not explained in the knowledge base it is easy to message customer support and we’ll likely both respond to your directly and update our self-service knowledge base in case others may have the same question.

Tommy’s uptime guarantee ensures you get the high availability service required for your enterprise.

Extra layer of security on account logins for those with strict security and compliance requirements
Integrate with your enterprises existing Identify systems. If you have an immediate requirement we can work with you to ensure Tommy caters for your needs. Multiple SSO options are within our existing roadmap.

Contact us

Tommy was originally built for use within the healthcare industry and to work between government regions. Data residency has been baked into the core of our systems. If your team requires HIPAA or has other applicable regulations such as local/state privacy legislation we can work with you. Please contact Tommy customer support.

Contact us

Enterprise-grade integrations with data loss prevention, e-discovery, and offline backup providers.

Contact us

Real-Time Active Directory syncing with Okta, OneLogin, Etc. MF to review who we will integrate with first.

Coming Soon

User and Team level data residency to ensure compliance with company or regulatory requirement. Tommy was originally build for the healthcare industry and has considered carefully data residency requirements in our architecture though self-management and independent testing remain within the roadmap.

Coming Soon

Employee has misplaced their device? Data stored locally from your Team Account is minimised to critical / as needed data, though if a device is lost or stolen you can use Tommy’s Remote Wipe function to remotely destroy and cached content and logout the device from Tommy. Enterprise Mobility Management (EMM) is difficult in a BYOD environment. Tommy is making this easier by incorporating many EMM requirements directly within our APP.

Coming Soon

Get notified of threats. Tommy has background detection for malware. Once detected Tommy can inform account holder and their manager, wipe locally cached data, and disable the employee account until new credentials are created. This follows best practices for BYOD security management.

Coming Soon

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