Tommy Associates Pty Ltd
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All paid plans come with a 14 day free trial, cancel any time.

Basic Snapshot

Essential

Start

Plus

Start

Pro

Start

Team accounts on Plus and above do not have an upper limit on the number of team members that can be invite.
Note: Tommy knows that employee head counts can be seasonal and so this is why we have chosen to bill based on Active Users only and not your total Team Member count. See FAQs for details.

10

Unlimited

Unlimited

Take a walk back in time and look at historical messages. This is useful to confirm conversations and gain context. Pro Teams can also set custom policies for message retention for compliance with operational or regulatory requirements.

4000 of teams most recent

Unlimited

Unlimited

Collaborate easily with photo and document sharing directly within messaging. Clocking In/Out with Selfies. Tommy will store the most recent documents and warn you if you are reaching your limit. When limits are exceeded, the oldest 10% of documents are automatically removed on your behalf.

1 GB / user

5 GB / user

10 GB / user

Create your schedule in minutes and share it instantly. If employees are sick, find and confirm replacements in a few clicks.

Easy for employees to verify when and where they worked so payroll is on the same page. Time clock using your mobile or tablet/kiosk, have fieldworkers? We have GPS and Selfie options within the Employee Time Clock App.

Time clocked is automatically entered into Timesheets that can automatically be submit for approval by managers? You can even set automatic approval rules for if time clocked is within range of time scheduled, with approved timesheets automatically syncing to payroll.

Seamlessly connect with other systems and extend your employees experience.
Tommy enables developers to do what they do best. Develop. If you’ve got a custom need and your own developer skills then you can connect via the Tommy API.

1000

5000

Employee Scheduling

Essential

Start

Plus

Start

Pro

Start
Tommy has spent a lot of time to ensure your Employee App experience meets and exceeds the needs of your employees. With scheduling, time and attendance, and team communications working out of the box, it is the ideal combination for your team.
Save hours each week! No more answering calls about shift swaps, or ring arounds to find replacement employees when someone calls in sick. Tommy’s single source of truth for employee scheduling + automatic notifications to anyone that needs to know solves these issues quickly.

Employee scheduling is make easy with Tommy’s drag and drop scheduling software. Simply drag a employee or shift template onto the schedule to quickly assign or create new shifts. Works from desktop and tablet.

Easily replicate one time periods shifts into a new period with the option to copy existing shift assignments or copy the shift structure without employees assigned. Good for those with regular reoccurring schedules.
Save individual shift templates then drag and drop them into the schedule as needed. Ideal for teams with reoccurring role and skill requirements but with daily variances.

Publish unassigned shifts to your schedule allowing team members to either claim or request the shift (then manager decides who to assign), all while meeting any role, skill, or hour limitation requirements. This enables employees to pick-up their preferred shifts while keeping within any restrictions imposed on the shift or employee.

Optionally enable employees to swap shifts directly between each other, on a request basis (with manager approval), or with automatic approval if all role, skill, and employee limitations are met.

Empower managers to see wage costs in real-time to optimise when decisions are being made. Consider overtime calculations and more.

Basic reports for daily, weekly, and monthly activity.
Scheduling Employees limited to today +45 days. Long Term Scheduling is available for those teams needing to publish schedules 12 months into the future. Please contact Tommy if longer term scheduling is required.
Understand your data in greater depth with custom automated reporting.

Coming soon

Tommy’s roadmap includes automated scheduling. Keep an eye out for this exciting new feature soon.

Coming soon

Time & Attendance

Essential

Start

Plus

Start

Pro

Start
No need for fingerprints. Take a selfie with time clocking events for verifiable attendance. This is required by default on the Employee App.
Ideal for distributed teams like field service workers. Employees can attach GPS locations to time clock events. This is a requirement by default on the Employee App if Team Admin has approved Employee App for use in time clocking. Time clock events are the only time location data is shared from Tommy with teams.
Customisable to your team’s needs, you can allow employees to time clock using their own phones or restrict to kiosk only. If using Employee App for time clocking, you can also require GPS location and a selfie photo to be included with time clock events. This is ideal for field service teams and limits physical contact with kiosk devices.

Team admin can enable Kiosk mode. Securing a device for Kiosk use only. Simply login to the Tommy app, go to Time Clock > Settings and you will find Kiosk mode. Once enabled it will lock the app into kiosk mode which can only be unlocked by the Team Admin. Employees can find and reset their Pincodes from their own Employee app.

Save time collecting and verifying timesheets. Tommy auto-populates timesheets from time clocking details and can automatically submit for approval if there are no exceptions found from scheduled time to timesheet time.
Submitted timesheets are easy to verify with highlighted exceptions when time clocking does not match rules from scheduling. Timesheets can optionally be automatically approved if rules are met and are exportable to payroll in one click.

Automatically send notifications to employees that they may have no clocked in or have left their time clock running. Teams may customise these alerts based on your use case, though if set to ‘default’ your team will receive notifications based on best practices Tommy has learnt over time.

Employees can submit leave requests, manages can approve/deny requests while seeing PTO balances all with availability reflected on the employee scheduling board. Team admin can set block out days where employees cannot make requests and set PTO rules with custom leave types and automatic accrual rates for PTO leave balances.
Limit the time window an employee can clock into or out of a scheduled shift.
If someone clocks in 5 minutes late, custom rules can round it back for the timesheet IF set. Rules are defined by Team Admin and rounding activity is highlighted for clarity during approval process.
Highly customised user groups with adjusted permissions based on schedule / time clocking status.

Assign time clocking events to projects and provide comments on each time clock for accurate project time tracking.

Coming soon

Selfies are great, you know employees are in uniform and ready for their shift though having an automated check to ensure Sally isn’t Sammy is also useful to quick timesheet approvals.

Coming soon

Communications

Essential

Start

Plus

Start

Pro

Start
Create one to one direct messages with team members.
Create private groups for selected team members / departments.
Send and receive files and photos directly within Chat. Files are stored based on account policies.

Some things are explained faster with voice. iOS and Android apps support sending and receiving voice memos while browser currently only supports voice message playback.

Need to collaborate with external people? Add Clients and optionally invite them to connect within Tommy. Assign who can chat with specific clients and add/view notes of previous activities.

500 Clients

1000 Clients

Take a walk back in time and look at historical messages. This is useful to confirm conversations and gain context. Pro Teams can also set custom policies for message retention for compliance with operational or regulatory requirements.

4000 of teams most recent

Unlimited

Unlimited

Highly customised user groups with adjusted permissions based on schedule / time clocking status. Set which team member can archive chats or messages, can view and add team contacts and more.
Configure message retention rules to meet your teams policies and relevant legislation. Define if archived messages can be deleted and by who and how long to store historical messages.

Team Management

Essential

Start

Plus

Start

Pro

Start

Assign any team members as a Manager for select Location(s).

Allow team members to view a directory of team members within their Location(s) or across the wider organisation. Plus & Pro subscribers can set custom user permissions for who can access which team members (if at all).

See where

Basic profile is available on Essential though is view only and limited. Plus and Pro plans allow for a wide range of custom fields and team member specific mini program experiences.

Assign skills to team members for smarter scheduling and compliance. If a shift requires someone with a training certificate or license, assign this as a skill to relevant employees and as a requirement for a shift. Skills required on shifts help to ensure the correct assignment of staff and for compliant shift swapping.

Reduce on-boarding time and improve your first day experience by digitally collecting required documents for approval with automatic alerts for expiring documents to easily maintain compliance.

Security & Support

Essential

Start

Plus

Start

Pro

Start

Email Support as Standard. 24/7 Chat and Phone support with 4 hour first response time. Tommy Experts and Tommy Partners are also available to meet your enterprise and in-person needs. Please connect us to be introduced to a Expert or Partner suitable for you.

Bank level encrypted connections between your devices and Tommy servers.
Access 24/7 to Tommy’s knowledge base that is ever expanding with how to guides for each feature as well as answers to various questions. If you have a question currently not explained in the knowledge base it is easy to message customer support and we’ll likely both respond to your directly and update our self-service knowledge base in case others may have the same question.

Tommy’s uptime guarantee ensures you get the high availability service you deserve.

Coming soon

Extra layer of security on account logins for those with strict security and compliance requirements

Coming soon

Integrate with your enterprises existing Identify systems. If you have an immediate requirement we can work with you to ensure Tommy caters for your needs. Multiple SSO options are within our existing roadmap.

Coming soon

Tommy was originally built for use within the healthcare industry and to work between government regions. Data residency has been baked into the core of our systems. If your team requires HIPAA or has other applicable regulations such as local/state privacy legislation we can work with you. Please contact Tommy customer support.

Contact us

Enterprise-grade audit tracking and exception reporting.

Coming soon

Enterprise-grade integrations with data loss prevention, e-discovery, and offline backup providers.

Coming soon

Real-Time Active Directory syncing with Okta, OneLogin, Etc. MF to review who we will integrate with first.

Coming Soon

User and Team level data residency to ensure compliance with company or regulatory requirement. Tommy was originally build for the healthcare industry and has considered carefully data residency requirements in our architecture though self-management and independent testing remain within the roadmap.

Coming Soon

Employee has misplaced their device? Data stored locally from your Team Account is minimised to critical / as needed data, though if a device is lost or stolen you can use Tommy’s Remote Wipe function to remotely destroy and cached content and logout the device from Tommy. Enterprise Mobility Management (EMM) is difficult in a BYOD environment. Tommy is making this easier by incorporating many EMM requirements directly within our APP.

Coming Soon

Get notified of threats. Tommy has background detection for malware. Once detected Tommy can inform account holder and their manager, wipe locally cached data, and disable the employee account until new credentials are created. This follows best practices for BYOD security management.

Coming Soon

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