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INChoose a plan that is right for you
No credit card required, 14 day free trial, cancel any time.
Essential
FreeFree
Schedule & time clock without permissions & reports
- 10 team members
- Limited history
Popular
Plus
$4.34/ user / month billed annually.$5.20/ user / month billed monthly.
- Reports & permissions
- Unlimited history
Pro
$10.83/ user / month billed annually.$13.00/ user / month billed monthly.
- Enterprise & SLAs
- Unlimited history
Compare team plans
No credit card required, 14 day free trial, cancel any time.
Basic Snapshot
Team membersTeam accounts on Plus and above do not have an upper limit on the number of team members that can be invited. Note: Tommy knows that employee head counts can be seasonal and so this is why we have chosen to bill based on Active Users only and not your total Team Member count. See FAQs for details.
10
Unlimited
Unlimited
Message historyTake a walk back in time and look at historical messages. Essential is limited to the most recent 4000 messages, while Plus is unlimited and Pro can set custom policies for specialised operational or regulatory requirements.
Limited
Unlimited
Unlimited
File storageCollaborate easily with photo and document sharing directly within messaging. Clocking In/Out with Selfies. Tommy will store most recent documents and warn you if you are reaching your limit.
1 GB / team
5 GB / user
10 GB / user
Easy employee schedulingCreate your schedule in minutes and share it instantly. If employees are sick, find and confirm replacements in a few clicks.
✓
✓
✓
Time clock appEasy for employees to verify when and where they worked so payroll is on the same page. Time clock using smartphone or tablet/kiosk, have fieldworkers? We have GPS and Selfie options within the Employee Time Clock App.
✓
✓
✓
TimesheetsSimplify your payroll process with automatically populated timesheets based on photo, GPS, or kiosk time clocking. Easily view scheduled vs actual time with each time clock for quick approvals. Tommy is integrated with various accounting packages so timesheets can quickly sync after approval.
✓
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✓
Mini programs & integrationsSeamlessly connect with other systems and extend your employees experience.
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✓
✓
API calls/dayTommy is developer friendly. If you have a custom need and your own developers then you can connect via the Tommy API.
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1000
5000
Employee Scheduling
Employee appTommy has spent a lot of time to ensure your Employee App experience meets and exceeds the needs of your employees. With scheduling, time and attendance, and team communications working out of the box, it is the ideal solution for your team.
✓
✓
✓
NotificationsSave hours each week! No more answering calls about shift swaps, or ring arounds to find replacements when someone is sick. Tommy’s single source of truth for employee scheduling + automatic notifications to anyone that needs to know helps solve these issues quickly.
✓
✓
✓
Drag and drop schedulingEmployee scheduling is made easy with Tommy’s drag and drop scheduling software. Simply drag a employee or shift template onto the schedule to quickly assign or create new shifts. Schedule from anywhere, on desktop, tablet, or mobile.
✓
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Weekly schedule templatesEasily replicate one time periods shifts into a new period with the option to copy existing shift assignments or copy the shift structure without team members assigned. Good for those with regular reoccurring schedules .
✓
✓
✓
Shift templatesSave individual shift templates then drag and drop them into the schedule as needed. Ideal for teams with reoccurring role and skill requirements but with daily variances.
✓
✓
✓
Open/available shiftsPublish unassigned shifts to your schedule allowing suitable employees to either claim or request the shift, all while meeting any role, skill, or hour limitation requirements. This enables employees to pick-up their preferred shifts while keeping within any restrictions imposed on the shift or employee.
✓
✓
✓
Shift tradingOptionally allow employees to swap shifts directly between each other with manager or auto approval if all rules/conditions are met. Pro subscribers can set auto-approval rules using wage estimate variances.
✓
✓
✓
Control wage costsSee wage estimates while creating schedules and manage this very important line item in real-time via your dashboard. Estimates include calculating daily or weekly overtime, allowances and more. Manage who can see wage estimates.
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✓
✓
Reports (basics)Pre-defined reports that are simple to use and understand with daily, weekly, and monthly activity.
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✓
✓
Long term schedulingScheduling employees on Essential plan is limited to today +45 days. Long term scheduling is available for those teams needing to publish schedules 12 months or more in advance.
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✓
✓
Shift questionsWant to ask your team questions when they clock-in or clock-out of a shift? How about if starting early/late or finishing early/late? Trigger different questions based on your need with responses attached timesheets.
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✓
✓
Reports (custom)Gain more insight into your data by creating custom reports with computed values, and scheduled runs.
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✓
AI schedulingTommy’s roadmap includes automated scheduling. Keep an eye out for this exciting new feature soon.
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Coming soon
Time & Attendance
Photo time clockingNo need for fingerprints. Take a selfie with time clocking events for verifiable attendance. This is required by default on the Employee App.
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GPS time clockingIdeal for distributed teams like field service workers. Employees can attach GPS locations to time clock events. This is a requirement by default on the Employee App if Team Admin has approved Employee App for use in time clocking. Time clock events are the only time location data is shared from Tommy with teams.
✓
✓
✓
Employee appsCustomisable to your team’s needs, you can allow employees to time clock using their own phones or restrict to kiosk only. If using Employee App for time clocking, you can also require GPS location and a selfie photo to be included with time clock events. This is ideal for field service teams and limits physical contact with kiosk devices.
✓
✓
✓
Kiosk & pincodeTeam admin can enable Kiosk mode. Securing a device for Kiosk use only. Simply login to the Tommy app, go to Time Clock > Settings and you will find Kiosk mode. Once enabled it will lock the app into kiosk mode which can only be unlocked by the Team Admin. Employees can find and reset their Pincodes from their own Employee app.
✓
✓
✓
Automated timesheetsSave time collecting and verifying timesheets. Tommy auto-populates timesheets from time clocking details. Pro plan has automatic submit or approve function based upon meeting business rules.
✓
✓
✓
Approve/reject timesheetsSubmitted timesheets are easy to verify with highlighted exceptions when time clocking does not match rules from scheduling or pay templates. Pro plan timesheets can be automatically approved if rules are met.
✓
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✓
Time clock remindersAutomatically send notifications to employees that they may have no clocked in or have left their time clock running. Teams may customise these alerts based on your use case, though if set to ‘default’ your team will receive notifications based on best practices Tommy has learnt over time.
✓
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Auto clock-outEver forgot to clock-off? Automate the clock-out process and prevent the mistakes by enabling auto clock-out at the scheduled shift ending time. Employees can still update their timesheet if they’ve done overtime but by default they get clocked out at the scheduled shift end time.
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✓
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Time roundingDon’t mind if your employee is 1 minute early or 2 minutes late? Set custom time rounding rules for when time clocking events are saved to timesheets. Actual time is still stored though timesheets are rounded based on your rules.
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✓
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Early clock in/out preventionLimit the time window an employee can clock into or out of a scheduled shift.
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✓
✓
Leave managementManage employee leave requests . Managers can approve/deny requests while seeing PTO balances and availability reflected on the employee scheduling board. Set block out days where employees cannot make requests and set custom leave policies with automatic accrual of leave balances .
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✓
Advanced user policiesHighly customised user groups with adjusted permissions based on schedule / time clocking status.
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✓
Project/client time trackingAssign time clocking events to projects and provide comments on each time clock for accurate project time tracking.
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Coming soon
Facial recognitionSelfies are great, you know employees are in uniform and ready for their shift though having an automated check to ensure Sally isn’t Sammy is also useful to quick timesheet approvals.
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Coming soon
Communications
Direct messagingCreate one to one direct messages with team members.
✓
✓
✓
Group messagingCreate private groups for selected team members / departments.
✓
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✓
Voice memosSome things are explained faster with voice. iOS and Android apps support sending and receiving voice memos while browser currently only supports voice message playback.
✓
✓
✓
Share files & photosSend and receive files and photos directly within Chat. Files are stored based on account policies.
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✓
✓
Custom user permissionsHighly customised user groups with adjusted permissions based on schedule / time clocking status. Set which employee(s) can archive chats or messages, can view and add team contacts and more.
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✓
✓
Message historyTake a walk back in time and look at historical messages. Essential is limited to the most recent 4000 messages, while Plus is unlimited and Pro can set custom policies for specialised operational or regulatory requirements.
Limited
Unlimited
Unlimited
Chat with clientsNeed to collaborate with external people? Add Clients and optionally invite them to connect within Tommy. Assign who can chat with specific clients and add/view notes of previous activities.
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1 Client
1000 Clients
Custom retention policiesConfigure message retention rules to meet your teams policies and relevant legislation. Define if archived messages can be deleted and by who and how long to store historical messages.
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✓
Team Management
Assign multiple managersAssign any team members as a Manager for select Location(s).
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Team directoryMeet the team. Allow employees to view a directory within their Location(s) or across the wider organisation. Plus & Pro subscribers have user level permissions for who can view who (if at all).
✓
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Collect and sign documentsReduce on-boarding time and improve your first day experience by digitally collecting and signing documents for approval. Receive notifications for expiring documents to easily maintain validity.
✓
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Organisation ChartSee where
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✓
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Employee profilesBasic profile is available on Essential. Plus and Pro plans allow for a wide range of custom fields and employee specific mini program experiences.
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✓
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Skill tagsAssign skills to employees for smarter scheduling and compliance. If a shift requires someone with a training certificate or license, assign this as a skill to the relevant employee and as a requirement for a shift. Skills required on shifts help to ensure the correct assignment of staff and for compliant shift swapping.
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✓
✓
Client Management
ClientsManage your teams clients within Tommy.
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1 Client
1000 Clients
Client profilesBasic profile is available on Plus. Pro plans allow for a wide range of custom fields and client specific mini program experiences.
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✓
✓
Custom permissionsAssign team member level permission for who can view, manage, or be excluded from specific clients.
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Client notesAdd notes into a timeline for a Client. Assign who can add notes, view, or edit notes. Include tags and images on notes.
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Client warningsAssign special warnings/notices on clients that must be viewed and confirmed prior to a team member accessing their profile. Ideal for care related industries and clients with complex needs.
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Assign clients to shiftsAssign clients and auto-attribute time clock events and timesheets against a client record. Smart assign employees to shifts based on client preferences.
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✓
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Chat with clientsNeed to collaborate with external people? Add Clients and optionally invite them to connect within Tommy. Assign who can chat with specific clients.
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✓
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Add-on MarketplaceSeamlessly expand what is possible with clients. Many add-on’s are free while others require additional subscription fees.
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Security & Support
Access to customer supportEmail Support as Standard. 24/7 Chat and Phone support with 4 hour first response time. Tommy Experts and Tommy Partners are also available to meet your enterprise and in-person needs. Please contact us to be introduced to a Expert or Partner suitable for you.
✓
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Data encryption in transitBank level encrypted connections between your devices and Tommy servers.
✓
✓
✓
Audit trailEnterprise-grade audit trails. Gain full visibility over your teams activities.
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Self-service knowledge baseAccess 24/7 to Tommy’s knowledge base that is ever expanding with how to guides for each feature as well as answers to various questions. If you have a question currently not explained in the knowledge base it is easy to message customer support and we’ll likely both respond to your directly and update our self-service knowledge base in case others may have the same question.
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99.99% guaranteed uptime SLATommy’s uptime guarantee ensures you get the high availability service required for your enterprise.
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Two-factor authenticationExtra layer of security on account logins for those with strict security and compliance requirements
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Single sign-onIntegrate with your enterprises existing Identify systems. If you have an immediate requirement we can work with you to ensure Tommy caters for your needs. Multiple SSO options are within our existing roadmap.
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Support for HIPAA complianceTommy was originally built for use within the healthcare industry and to work between government regions. Data residency has been baked into the core of our systems. If your team requires HIPAA or has other applicable regulations such as local/state privacy legislation we can work with you. Please contact Tommy customer support.
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Advanced backup optionsEnterprise-grade integrations with data loss prevention, e-discovery, and offline backup providers.
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