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INEasy to use Free Schedule Templates (Excel & PDF)
Tommy provides employee scheduling software with drag & drop shifts, open shifts, and smart notifications. Not ready for scheduling software just yet? These free Excel and PDF schedule templates are a calm place to start.
Schedule Templates vs Tommy Scheduling Software
Here’s what the free Excel & PDF templates below can do — and where scheduling software like Tommy takes over.
Weekly Schedule Template
The classic seven-day grid. Plan each employee’s shifts for the week ahead, with a running staff count per day so coverage gaps show up before they happen.
Biweekly / Fortnight Schedule Template
Two weeks side by side. Useful for fortnightly pay cycles or rosters that alternate week to week — plan both weeks at once and keep them consistent.
Monthly Schedule Template
A whole month at a glance, one column per day. Simple shift codes (AM, PM, N, OFF) keep it readable even with a bigger team.
Rotating Shift Schedule Template
A 4-team, 28-day rotation with morning, evening, and night shifts pre-filled — plus a coverage check so every shift stays staffed. Swap in your own rotation if you run a different cycle.
Daily Schedule Template
One day at a time. Start, end, and break times for each employee — with total hours calculated for you in the Excel version.
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